The One Big Beautiful Bill Act (OBBBA) was passed in late 2025. Since its passing, federal taxes have changed significantly. It introduced new deductions for overtime and tips, which means businesses now have to track every cent in real-time to stay compliant. That is easier said than done.
For years, traditional payroll systems have struggled to keep up. Heavy reliance on manual data entry, disconnected tools, and inefficient workflows often leads to errors, delays, and constant rework. It’s no wonder that 37% of respondents in a survey were dissatisfied with their current payroll systems in 2024.
Now, in a post-OBBBA world, those shortcomings carry even higher risks. Using multiple systems makes compliance hard. Fortunately, unified solutions with built-in compliance features are available.
Here, we’ll walk you through some of the best HR platforms that are designed to reduce payroll errors and rework.
#1 Paylocity
Paylocity is designed for growing companies that want a single platform for HR, finance, and IT. Its biggest strength is its unified employee record. This record ensures that the same data powers payroll and accounts payable.
This HR platform uses automatic payroll audits to catch variances early. These audits flag unexpected pay spikes or missing deductions before the run is submitted. This reduces the need for off-cycle correction runs.
The system also features check-editing capabilities. These tools allow administrators to fix errors during the processing phase. This ensures that tax returns are accurate before they reach government agencies. Paylocity assumes liability for penalties if it makes an error.
Manual expense reports often lead to payroll rework. Paylocity solves this with AI-powered, touchless processing. Employees take a photo of a receipt, and the AI codes it automatically. The system applies company policies in real-time. This prevents ineligible expenses from reaching the payroll stage.
In late 2024, Paylocity acquired Airbase. This allows for deep spend management integration. Now, expense reimbursements flow directly into the payroll run. This removes the need for manual data syncing. Approvals are automated, and reporting is consolidated.
#2 Rippling
Rippling takes a different path than most systems. It connects HR, IT, and finance into one single record, which is called the employee graph. This centralized data model ensures that every update made anywhere in the system cascades across every connected module in real-time.
Its workflow studio allows for custom triggers. For example, the system can automatically send a bonus for approval if an employee hits a milestone. It also handles unlimited off-cycle runs at no extra cost. This is helpful for fixing small mistakes quickly.
For businesses operating internationally, Rippling consolidates global payroll into a single dashboard. It handles payments in over 185 countries, managing 50 different currencies and adhering to localized labor laws and tax filings.
To build trust in its automation, Rippling offers a 100% accuracy guarantee for tax filings and will reimburse any penalties or interest incurred due to system errors.
Rippling’s AI-driven automation “AI Plan Parser” extracts details from medical, dental, and vision plan documents during setup. This prevents manual data entry errors that typically plague benefits administration during open enrollment.
#3 Personio
Personio is a top choice for small and mid-sized businesses (SMBs). It is based in Europe but serves international teams, including those in New York.
It combines recruiting, payroll, and performance into one system. Personio calls itself an “Intelligent HR Platform”. It focuses on automating busy work and digitizing core processes.
One of the best features of Personio is its data validation. The software knows the rules for payroll accounting in its core markets. It automatically checks information for accuracy as it is entered. This integrated validation prevents incorrect entries before they hit payroll.
In 2025, Personio launched the “Payroll Expert Plan”. This plan combines automation with the knowledge of tax advisors. It is designed for companies that lack in-house payroll experts.
A tax advisor oversees the payroll process to ensure full compliance. This collaboration reduces errors by up to 90%. It also saves businesses significant time on data reconciliation.
The system also tracks time off and attendance. It calculates vacation days automatically, preventing errors in final pay when a worker leaves.
Personio also has a strong partnership with Remote. This allows businesses to hire people in over 100 countries without setting up a new company. This partnership ensures that local laws are always followed.
#4 BambooHR
BambooHR is known for its user-friendly platform. It simplifies HR tasks like hiring, attendance, and payroll by bringing all data together in one unified architecture.
It has updated its system for the new 2026 rules. It provides tools to track the new Roth contribution rules. The system identifies which workers earn over $150,000. It then ensures their extra retirement money goes into the Roth account. This prevents mistakes that could lead to tax fines.
The platform also helps with the OBBBA deductions for tips and overtime. It has updated its profiles to include the new W-2 codes. BambooHR provides a checklist for owners to use during the year-end transition. This guide helps them avoid the most common payroll tax mistakes.
BambooHR encourages running specific reports before finalizing payroll. These reports help catch errors in check amounts.
The deductions summary lets you double-check deduction totals. The payroll register shows all information in a clear summary. The cash requirement report tells you exactly how much money you need. Using these tools helps prevent hefty costs and major HR headaches.
The OBBBA has fundamentally changed how companies manage people. Payroll is no longer just a calculation of hours worked. It is a complex exercise in data integrity and legal compliance.
The hidden labor of fixing payroll mistakes is a drain on any business. You can stop bleeding money if you choose the right platform. Consider your company size, where your employees are located, and how complex your payroll is, and you’ll make the right choice.
When your payroll system flags issues early and provides real-time visibility into labor costs, you can focus on growing the company instead of chasing paper trails.
